Event system

Follow the list of steps and instructions below to create an event that helps people Belong, Believe and Become and that people will love to attend.

  1. Event Coordinator (EC) checks church church calendar or email tony@cityviewphx.com to check calendar availability.

  2. EC Reviews CityView Event Best Practices (see below)

  3. EC Fills out Event Form (see link below)

  4. Directors Contact EC within 3-4 days if “Special Services” are Requested

  5. EC Builds Event Team and Plans Event

  6. EC Receives Email from CityView Staff with Promo & Registration Plan

  7. EC Prepares and Delegates (see link below to Event Launch Guide for a checklist).

  8. CityView Staff Contacts EC about 2 Weeks Before Event for Clarity and Support

  9. EC Leads the Event

  10. After Event, EC Fills Out Event Evaluation Form

  11. CityView Staff Debriefs & Evaluates Event with EC

CityView Event Best Practices

Remember…

  • Be a good steward of the building, your team, and the event.

  • You own your event, but you can ask for help.

  • Everything CityView does, including events, promotes the mission: help people belong, believe and become.

Before Event

Your Co-Leader - Recruit a co-leader because life happens.

Your Team - Recruit a team because the Event Coordinator can’t be 5 different people on Event Day.

Ahead of Time - Prepare and shop and set up ahead of time, not the day of.

During Event

Be Hospitable - If you don’t think this way, add someone to your team who does. Think music, refreshments, signage, decor, environments, etc.

Next Steps - Always give a Next Step for people at the event, such as, coming to church, baptism, Belong Groups, serving, invite a friend, etc.

After Event

Clean Up, Pick Up, Store Away - The event isn’t over until everything is cleaned up, picked up, and all the supplies, games, decor, etc. are stored away in the appropriate places on campus.

Follow Up - Thank your team, thank attendees, and remind people of their next step.